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Institution Report Release

Date

Recommendation

Responsible

Staff

Date

Management’s

Actions to be

Implemented

Revised Date

Management’s

Actions to be

Implemented

# of Changes to

Date

Management's

Actions to be

Implemented

Initial Date of

Internal Audit

Follow-up

Most Recent

Date of Internal

Audit Follow-up

Status

NeSCC

7-Sep-16 NeSCC FY 2014-15: LOU-NeSCC did not provide adequate internal controls in four specific areas

Management should ensure that these conditions are remedied by the prompt development and

consistent implementation of internal controls. Management should implement effective controls

to ensure compliance with applicable requirements; assign staff to be responsible for ongoing

monitoring of the risks and mitigating controls; and taken action if deficiencies occur.

CIO

15-Jan-17

31-May-18

4

23-Mar-17

13-Oct-17

In Progress

RSCC

7-Sep-16 RSCC FY 2014-15: LOU- Management did not provide adequate internal controls in three specific

areas

Management should ensure that these conditions are remedied by the prompt development and

consistent implementation of internal controls. Management should implement effective controls

to ensure compliance with applicable requirements; assign staff to be responsible for ongoing

monitoring of the risks and mitigation controls; and take action if deficiencies occur.

CIO

15-Jan-17

31-May-17

3

1-Mar-17

1-Sep-17

In Progress

ChSCC

18-Sep-17 ChSCC FY 15-16- Timesheets of Federal Work-Study Students Were Not Properly Monitored.

During the year ended June 30, 2016, supervisors of Federal Work-Study Program students did not

properly monitor student hours to ensure that students were not paid for working during class time.

In addition, inadequate monitoring led to other errors, including duplicate payments for reported

time.

Financial Aid

Office

31-Dec-17

0

Not Yet Due

DSCC

22-Aug-17 DSCC- FY 2016: Foundation bank reconciliations should be performed timely and completely.

Bank reconciliations should be prepared and reviewed on a monthly basis soon after the receipt of

the monthly bank statements, no later than 30 days after the end of each reporting period.

Foundation reconciliation policies should be updated to reflect best practices. The reconciliations

should also be documented in a way that ensures accountability for both the preparer of

reconciliation and the reviewer.

VP for Finance and

Administrative

Services

1-Jun-17

0

19-Oct-17

In Progress

STCC

29-Jun-17 STCC FY 2014-15: Management needs to improve procedures for preparing and reviewing financial

statements to prevent errors.

1-Dec-17

0

Not Yet Due

STCC

29-Jun-17 STCC FY 2014-15: The college has not properly reported the costs associated with construction

projects.

1-Dec-17

0

Not Yet Due

STCC

29-Jun-17 STCC FY 2014-15: The college did not enroll new employees in the defined benefit portion of the

state's retirement plan.

1-Dec-17

0

Not Yet Due

STCC

29-Jun-17 STCC FY 2014-15: Management did not approve employee timesheets prior to payroll preparation.

1-Dec-17

0

Not Yet Due

STCC

29-Jun-17 STCC FY 2014-15: The college does not have controls in place to ensure compliance with the

requirements of the Federal Work Study program.

1-Dec-17

0

Not Yet Due

STCC

29-Jun-17 STCC FY 2014-15: The college did not prepare proper bank reconciliations.

1-Dec-17

0

Not Yet Due

STCC

29-Jun-17 STCC FY 2014-15: The college did not have adequate controls over credit cards.

1-Dec-17

0

Not Yet Due

STCC

29-Jun-17 STCC FY 2014-15: The college did not perform reconciliations between the Raiser's Edge, Banner

Advancement, and Banner Finance systems.

1-Dec-17

0

Not Yet Due

STCC

29-Jun-17 STCC FY 2014-15: As noted in the prior audit, the college did not provide adequate internal controls

in five specific areas.

CIO

1-Dec-17

0

Not Yet Due

TBR SWIA - Status Report on State Audit Findings

(Reports sorted by Status, Institution, Report Release Date)

3