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Institution

Report

Release

Date

Recommendation

Responsible Staff

Date

Management’s

Actions to be

Implemented

Revised Date

Management’s

Actions to be

Implemented

# of Changes to

Date

Management's

Actions to be

Implemented

Initial Date of

Internal Audit

Follow-up

Most Recent

Date of Internal

Audit Follow-up

Status

TBR SWIA - Status Report on Internal Audit Recommendations- Community Colleges

(Reports sorted by Status, Institution, Report Release Date)

ChSCC 31-Jul-14 IT Disaster Recovery Plan

1 of 7: All non-Banner applications, including applications and servers housed in

various ChSCC Departments, should be reviewed to determine if any are "mission

critical" and should be include in the DRP.

AVP ITS

30-Sep-14

30-Jun-18

5

4-Dec-14

2-Nov-17

In Progress

ChSCC 31-Jul-14 IT Disaster Recovery Plan

2 of 7: As a departmental joint project, evaluate the effect of a disaster on

departmental servers and complete departmental DRP's.

AVP ITS

31-Mar-15

30-Jun-18

5

4-Dec-14

2-Nov-17

In Progress

ChSCC 31-Jul-14 IT Disaster Recovery Plan

3 of 7: Complete the service level agreements with ChSCC departments for each

application and/or the department as a whole.

AVP ITS

31-Mar-15

30-Jun-18

5

4-Dec-14

2-Nov-17

In Progress

ChSCC 31-Jul-14 IT Disaster Recovery Plan

4 of 7: An equipment inventory should be included in each Department's DRP.

AVP ITS

30-Sep-14

30-Jun-18

4

4-Dec-14

2-Nov-17

In Progress

ChSCC 29-Jun-16 An internal control step should be developed to include review of the Volkswagen

Academy Workforce Training Contact Hours spreadsheet by the Dean of Engineering

and Information Technologies and/or the Volkswagen/Mechatronics Department

Manager before the training data is submitted to the Economic and Community

Development department for inclusion into the workforce training contact hour totals

for the college.

Dean of Engineering &

Information

Technologies/ Director

Continuing Education

and Workforce

Development

31-Aug-16

30-Jun-17

1

31-Jan-17

14-Dec-17

In Progress

ChSCC 21-Apr-17 ChSCC Sensitive Equipment 1 of 7:

ChSCC Sensitive Equipment policy 05:12:01 should be updated to note the current

responsible area for the Sensitive Equipment inventory and the process for the

coordination of efforts between Technology and the Business Office especially in

relation to donated equipment.

VP of Technology

31-Dec-17

30-Jun-18

1

12-Jan-18

In Progress

ChSCC 21-Apr-17 ChSCC Sensitive Equipment 5 of 7:

Management should verify that all divisions have sensitive equipment tracking

processes, a current inventory listing, and an assigned coordinator. This coordinator

will work with Educational Technology when any adjustments are made to the

division's sensitive equipment inventory.

VP of Technology/

Director of Educational

Technology

31-Dec-17

30-Jun-18

2

12-Jan-18

In Progress

ChSCC 21-Apr-17 ChSCC Sensitive Equipment 6 of 7:

In-service and Surplused sensitive equipment inventories should be maintained

separately. Additionally, Tennessee College of Applied Technology - Chattanooga

items should be listed separately from the remainder of college.

VP of Technology/

Director of Educational

Technology

31-Dec-17

30-Jun-18

1

12-Jan-18

In Progress

ChSCC 9-Aug-17 Human Resources 1 of 10:

Written procedures detailing each department staff member's job duties and to

outline guidance of how the college will comply with ChSCC and TBR policies should

be completed.

Executive Director

Human Resources

31-Dec-17

30-Jun-18

1

29-Jan-18

In Progress

ChSCC 9-Aug-17 Human Resources 4 of 10:

Human Resources, Payroll, Academic Affairs, and Technology should form a task force

to develop centralized document storage for shared employment documents in the

Banner Document Management System (BDMS) to eliminate duplication of

documents and electronic storage locations while maintaining security of documents

unique to each department's functions.

Management of each

area

31-Dec-17

30-Jun-18

1

29-Jan-18

In Progress

7