Audit Committee Materials - March 13 2018-no page # Background Image
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Institution

Report

Release

Date

Recommendation

Responsible Staff

Date

Management’s

Actions to be

Implemented

Revised Date

Management’s

Actions to be

Implemented

# of Changes to

Date

Management's

Actions to be

Implemented

Initial Date of

Internal Audit

Follow-up

Most Recent

Date of Internal

Audit Follow-up

Status

TBR SWIA - Status Report on Internal Audit Recommendations- Community Colleges

(Reports sorted by Status, Institution, Report Release Date)

ChSCC 9-Aug-17 Human Resources 5 of 10:

The Search Committee and Hiring Handbook should be followed for every hiring

transaction. Approval of the handbook should be documented and the handbook

should be reviewed annually to update the process for any changes to laws, rules and

other ChSCC and TBR policies.

Executive Director

Human Resource

31-Aug-17

30-Jun-18

1

29-Jan-18

In Progress

ChSCC 9-Aug-17 Human Resources 8 of 10:

Human Resources should consider developing supervisor training to increase

communication concerning certain common management duties or issues.

Executive Director

Human Resources

31-Oct-17

30-Jun-18

1

29-Jan-18

In Progress

ChSCC 9-Aug-17 Human Resources 9 of 10:

Human Resources should provide hiring managers with the Search Committee and

Hiring Handbook to guide them through the hiring process and maintain consistency

of information concerning the hiring process.

Executive Director

Human Resources

30-Sep-17

30-Jun-18

1

29-Jan-18

In Progress

ClSCC 13-Feb-17 Clscc Building Accerss and Keys December2016

Management should update the key listing to show the current keys outstanding.

Assistant VP of Finance

30-Jun-17

28-Feb-18

3

26-Jul-17

11-Jan-18

In Progress

ClSCC 13-Feb-17 ClSCC Buyilding Access and Keys December 2016

Management should issue the correct keys and collect the Grand Master key from the

employee.

Assitanf VP f Finance

30-Jun-17

28-Feb-18

3

26-Jul-17

11-Jan-18

In Progress

ClSCC 21-Jun-17 The Emergency Management Team review the plan and make the necessary changes

to as required by TBR Guideline B-100.

31-Dec-17

28-Feb-18

1

18-Aug-17

29-Jan-18

In Progress

CoSCC 19-Feb-16 All instances of the Banner "Tuition and Fees Waiver" should be reviewed to ensure

that assessments of fees and charges occur unless an exception is approved and

documented.

Associate Vice

President, Business

Services

1-Apr-16

1-May-17

2

9-Sep-16

30-Nov-17

In Progress

CoSCC 20-May-16 Workforce development could improve reporting accuracy by strengthening

segregation of duties, and ensuring data is independently reviewed and reconciled.

Executive Director,

Workforce

Development

1-Jul-16

30-Jun-17

2

30-Aug-16

14-Nov-17

In Progress

DSCC

11-Jan-17 DSCC-Building Security and Key Controls-Observation 1 of 3

Key return has historically been a problem at DSCC as there is no way to force

terminated employees to return keys. This problem is compounded by the fact that

hard keys are used throughout the college and many "building master" (exterior

access) keys are issued due to a lack 24 hour Security department personnel.

Management should consider rekeying exterior building access door locks and/or

purchasing a card key system for the exterior building doors.

VP for Finance and

Administration

Director of Physical

Plant

31-Jul-17

5-Feb-18

2

22-Dec-17

In Progress

DSCC

11-Jan-17 DSCC-Building Security and Key Controls- Observation 2 of 3

As door locks, both interior and exterior, are updated as prescribed by the current

DB70 Capital Project, a review of the need for access to these areas should be

performed prior to reissuing the corresponding keys. Only personnel with a definite

and consistent need to these areas should be granted master key access. A review of

all employees in possession of master keys is needed to determine the necessity of

those issued keys.

VP for Finance and

Administration

Director of Physical

Plant

Assistant Director of

Physical Plant

31-May-17

24-May-17

1

22-Dec-17

In Progress

8