Audit Committee Materials - March 13 2018-no page # Background Image
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Institution

Report

Release

Date

Recommendation

Responsible Staff

Date

Management’s

Actions to be

Implemented

Revised Date

Management’s

Actions to be

Implemented

# of Changes to

Date

Management's

Actions to be

Implemented

Initial Date of

Internal Audit

Follow-up

Most Recent

Date of Internal

Audit Follow-up

Status

TBR SWIA - Status Report on Internal Audit Recommendations- Community Colleges

(Reports sorted by Status, Institution, Report Release Date)

JSCC

24-Oct-14 Emergency Preparedness Plan Audit - Observation 1 of 2: Employee Training

The JSCC Emergency Management Plan requires training in emergency procedures

and for the proper use of safety equipment. Several safety drills have been conducted

and safety equipment is located campus wide in designated locations. However,

further training is needed in the proper use of the chair lifts, AEDs, and fire

extinguishers. Training should also include first aid procedures and building

evacuation procedures.

Darron Billings, Director

of Environmental

Health and Safety/Chief

of Police

8-May-15

31-Dec-17

1

30-Mar-17

18-May-17

In Progress

JSCC

24-Oct-14 JSCC - Emergency Preparedness Plan Audit - Observation 2 of 2: Annual Review and

Update

According to TBR Guideline B-100 section III.17, the emergency preparedness plan

should be reviewed and updated on an annual basis. The last revision was July 01,

2011.

Darron Billings, Director

of Environmental

Health and Safety/Chief

of Police

24-Oct-14

31-Dec-17

2

30-Mar-17

18-May-17

In Progress

JSCC

30-Oct-15 JSCC-Access and Diversity Recommendation 1 0f 4:

The institution should develop Access and Diversity goals for the overall program and

ensure that funds are spent according to established goals.

Director of Human

Resources

1-Apr-16

1-Aug-18

3

24-Apr-17

4-Jan-18

In Progress

JSCC

30-Oct-15 JSCC-Access and Diversity Recommendation 2 of 4:

Scholarships awarded by the Access and Diversity Committee should be reconciled to

expenditures.

Director of Human

Resources

1-May-16

1-Aug-18

1

24-Apr-17

4-Jan-18

In Progress

JSCC

30-Oct-15 JSCC - Access and Diversity Recommendation 3 of 4:

Scholarship applications should be maintained for a period of time as supporting

documentation. A suggested time for retention would be 5 years.

Dean of

Students/Director of

Human Resources

1-May-16

1-Aug-18

1

24-Apr-17

4-Jan-18

In Progress

JSCC

30-Oct-15 JSCC-Access and Diversity Recommendation 4 of 4:

The TBR Office of Organizational Effectiveness and Strategic Initiatives should approve

scholarship criteria, salaries, and transfers.

Director of Human

Resources

1-May-16

1-Aug-18

1

24-Apr-17

4-Jan-18

In Progress

JSCC

19-Feb-16 JSCC-IAR-Off-Camus International Education Program Recommendation 1 of 2:

Students should be registered for international education programs at their institution

according to the TBR Guideline A-076 and the TnCIS Operational Handbook.

Institutional registration should include recording appropriate student fees, student

payments, and administering any financial aid and scholarships.

International Activities

Coordinator

1-Jun-16

1-Jun-18

0

24-Apr-17

14-Feb-18

In Progress

JSCC

19-Feb-16 Off-Campus International Education programs - Management should ensure that

appropriate dual service contracts are in place with TnCIS for institutional faculty

teaching abroad according to the TnCIS Operational Handbook section 3.2.9. The

TnCIS office should complete the dual service contract upon receipt of an approved

institutional approval form from the institution.

International Activities

Coordinator

1-Jun-16

1-Jun-18

0

24-Apr-17

14-Feb-18

In Progress

STCC

2-May-15 STCC-Industrial Readiness Grants

Finding 1 of 1: The first year grant projections were not achieved.

Director of Grants

Management

30-Oct-15

31-Aug-17

1

30-Jun-17

In Progress

STCC

5-May-15 STCC-Tuition Statements

Finding 1 of 1: Incorrect IRS Form 1098-T's, tuition statements, were issued for the

calendar year ended December 31, 2012, because early registration was not included

in the reporting period.

Department of Finance

30-Oct-15

0

30-Jun-17

In Progress

9