Audit Committee Materials - March 13 2018-no page # Background Image
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Page Background

Institution

Report

Release

Date

Recommendation

Responsible Staff

Date

Management’s

Actions to be

Implemented

Revised Date

Management’s

Actions to be

Implemented

# of Changes to

Date

Management's

Actions to be

Implemented

Initial Date of

Internal Audit

Follow-up

Most Recent

Date of Internal

Audit Follow-up

Status

TBR SWIA - Status Report on Internal Audit Recommendations- Community Colleges

(Reports sorted by Status, Institution, Report Release Date)

STCC

28-Oct-15 Access and Diversity

The Finance department should improve internal controls and procedures over the

Access and Diversity reports.

A. Access and Diversity funds should be recorded in three cost centers in the amount

allocated to those categories by TBR OESI; Scholarships and Fellowships, Student

Recruitment and Retention and Faculty/Staff Recruitment and Retention. The college

has continued to use cost centers for categories of funds which are not a part of

Access and Diversity.

B. The quarterly Report should agree with Banner. The amounts reported to TBR OESI

as match and carryover funds for the Fiscal Year ended June 30, 2014 and June 30,

2015 did not agree with Banner and should be corrected and resubmitted. Exhibits 1

and 2 in this report agree with the amounts recorded in Banner.

C. Carryover funds should be recalculated and Fund Balances should be adjusted to

recognize the correct amounts in Access and Diversity funds. Since the inception of

Access and Diversity programs, the revenue was posted to incorrect cost centers.

D. The Ambassador process for paying students should be reviewed with the Human

Resources and Finance department to determine if payments should be processed

through payroll rather than accounts payable.

Executive Director,

Special Academic

Programs

29-Apr-16

30-Aug-17

1

30-Jun-17

In Progress

STCC

3-Mar-16 STCC-International Education Program-Collection Procedures.

TBR Policy: B-010 Collection of Accounts Receivable requires each institution to

establish a written systematic process and procedure for collecting receivables from

all persons including students and employees. The Finance Department, follows TBR

guidance, but must establish a systematic process and procedure for Southwest

Tennessee Community College.

Director of

International Education

Program

31-Aug-16

31-Aug-17

1

30-Jun-17

In Progress

STCC

3-Mar-16 SSTC-International Education Program-Waivers

TBR Guidelines A-76 Development and Operations of Off-Campus International

Educational programs states "Institutions should not charge tuition for students

enrolled in TNCIS Study Abroad program. Two students were charged tuition. A

procedure should be put in place to ensure TnCIS students are not charged tuition.

Director of Finance

31-Aug-16

31-Aug-17

1

30-Jun-17

In Progress

MSCC 25-Aug-17 1. Training of coaching staff should occur at least annually.

Vice President of

Marketing and Campus

Activities

23-Feb-18

0

Not Yet Due

MSCC 25-Aug-17 2. Athletic policies, procedures, handbooks, and forms should be approved.

Vice President of

Marketing and Campus

Activities and Athlectic

Director

23-Feb-18

0

Not Yet Due

MSCC 25-Aug-17 3. Student-athletes and parents should receive clear communications.

Vice President of

Marketing and Campus

Activities and Athletic

Director

23-Feb-18

0

Not Yet Due

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