Audit Committee Materials - March 13 2018-no page # Background Image
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Institution Report Release

Date

Recommendation

Responsible

Staff

Date

Management’s

Actions to be

Implemented

Revised Date

Management’s

Actions to be

Implemented

# of Changes to

Date

Management's

Actions to be

Implemented

Initial Date of

Internal Audit

Follow-up

Most Recent

Date of Internal

Audit Follow-up

Status

DSCC

22-Aug-17 DSCC- FY 2016: Foundation bank reconciliations should be performed

timely and completely.

Bank reconciliations should be prepared and reviewed on a monthly

basis soon after the receipt of the monthly bank statements, no later

than 30 days after the end of each reporting period. Foundation

reconciliation policies should be updated to reflect best practices. The

reconciliations should also be documented in a way that ensures

accountability for both the preparer of reconciliation and the reviewer.

VP for Finance and

Administrative

Services

1-Jun-17

1-Jun-17

1

22-Jan-18

Action Completed

STCC

29-Jun-17 STCC FY 2014-15: - The college did not enroll new employees in the

defined benefit portion of the state's retirement plan.

1-Dec-17

0

19-Jan-18

Action Completed

STCC

29-Jun-17 STCC FY 2014-15: The college did not perform reconciliations between

the Raiser's Edge, Banner Advancement, and Banner Finance systems.

1-Dec-17

0

19-Jan-18

Action Completed

ChSCC

18-Sep-17 ChSCC FY 15-16- Timesheets of Federal Work-Study Students Were Not

Properly Monitored.

During the year ended June 30, 2016, supervisors of Federal Work-Study

Program students did not properly monitor student hours to ensure that

students were not paid for working during class time. In addition,

inadequate monitoring led to other errors, including duplicate payments

for reported time.

Financial Aid

Office

31-Dec-17

0

In Progress

ClSCC

17-Oct-17 ClSCC FY 2015-2016: The timesheets of federal work-study students

were not properly monitored. During the year ended June 30, 2016,

supervisors of Federal Work-Study Program students did not properly

monitor student hours to ensure that students were not paid during

class time or scheduled athletic events or practices.

1-Jul-17

0

29-Jan-18

In Progress

ClSCC

17-Oct-17 ClSCC FY 2015-2016: As noted in the prior audit, the College did not

provide adequate internal controls in one area. The college did not

design and monitor internal controls in one specific area. The details of

this finding are confidential pursuant to Section 10-7-504(i), Tennessee

Code Annotated.

2-Jan-17

0

6-Dec-17

In Progress

CoSCC

21-Dec-17 CoSCC FY 15-16: CoSCC does not have controls in place to ensure

compliance with the requirements of the Federal Work Study program.

Director, Financial

Aid

31-Dec-17

0

19-Jan-18

In Progress

CoSCC

21-Dec-17 CoSCC FY 2015-16: The college made errors in calculating and reporting

funds to be returned to Title IV.

Director, Financial

Aid

31-Oct-17

0

19-Jan-18

In Progress

CoSCC

21-Dec-17 CoSCC FY 2015-16: The college did not perform required Direct Loan

reconciliations.

Director, Financial

Aid

31-Dec-17

0

19-Jan-18

In Progress

CoSCC

21-Dec-17 CoSCC FY 2015-2016 LOU: CoSCC did not provide adequate internal

controls in four areas.

Associate Vice

President,

Information

Technology

31-Dec-17

0

19-Jan-18

In Progress

TBR SWIA - Status Report on State Audit Findings

(Reports sorted by Status, Institution, Report Release Date)

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