Audit Committee Materials - May 30 2018 Background Image
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Institution

Report

Release

Date

Recommendation

Responsible

Staff

Date

Management’s

Actions to be

Implemented

Revised Date

Management’s

Actions to be

Implemented

# of Changes to

Date

Management's

Actions to be

Implemented

Initial Date of

Internal Audit

Follow-up

Most Recent

Date of

Internal Audit

Follow-up

Status

TBR SWIA - Status Report on Internal Audit Recommendations- Community Colleges

(Reports sorted by Status, Institution, Report Release Date)

MSCC

25‐Aug‐17 7. Completion Coach duties should be clear and involve regular and 

ongoing review of each student‐athlete's academic performance.

Vice President of 

Marketing and 

Campus Activities 

and Athletic 

Director

23‐Feb‐18

0

15‐Mar‐18

Action 

Completed

MSCC

25‐Aug‐17 8. A current memorandum of understanding should be in place 

regarding the auto dealership provided courtesy vehicle.  

Vice President of 

Marketing and 

Campus Activities 

and Athletic 

Director and 

Director of the 

Foundation

23‐Feb‐18

0

15‐Mar‐18

Action 

Completed

STCC

2‐May‐15 STCC‐Industrial Readiness Grants

Finding 1 of 1: The first year grant projections were not achieved.

Director of Grants 

Management

30‐Oct‐15

31‐Aug‐17

1

30‐Jun‐17

Action 

Completed

STCC

5‐May‐15 STCC‐Tuition Statements

Finding 1 of 1: Incorrect IRS Form 1098‐T's, tuition statements, were 

issued for the calendar year ended December 31, 2012, because 

early registration was not included in the reporting period.

Department of 

Finance

30‐Oct‐15

0

30‐Jun‐17

Action 

Completed

STCC

28‐Oct‐15 Access and Diversity

The Finance department should improve internal controls and 

procedures over the Access and Diversity reports.

A. Access and Diversity funds should be recorded in three cost 

centers in the amount allocated to those categories by TBR OESI; 

Scholarships and Fellowships, Student Recruitment and Retention 

and Faculty/Staff Recruitment and Retention.  The college has 

continued to use cost centers for categories of funds which are not 

a part of Access and Diversity.

B. The quarterly Report should agree with Banner.  The amounts 

reported to TBR OESI as match and carryover funds for the Fiscal 

Year ended June 30, 2014 and June 30, 2015 did not agree with 

Banner and should be corrected and resubmitted.  Exhibits 1 and 2 

in this report agree with the amounts recorded in Banner.

C. Carryover funds should be recalculated and Fund Balances should 

be adjusted to recognize the correct amounts in Access and 

Diversity funds.  Since the inception of Access and Diversity 

programs, the revenue was posted to incorrect cost centers.

D. The Ambassador process for paying students should be reviewed 

with the Human Resources and Finance department to determine if 

payments should be processed through payroll rather than accounts 

payable.

Executive Director, 

Special Academic 

Programs

29‐Apr‐16

30‐Aug‐17

1

30‐Jun‐17

Action 

Completed

6