Audit Committee Materials - May 30 2018 Background Image
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Institution

Report

Release

Date

Recommendation

Responsible

Staff

Date

Management’s

Actions to be

Implemented

Revised Date

Management’s

Actions to be

Implemented

# of Changes to

Date

Management's

Actions to be

Implemented

Initial Date of

Internal Audit

Follow-up

Most Recent

Date of

Internal Audit

Follow-up

Status

TBR SWIA - Status Report on Internal Audit Recommendations- Community Colleges

(Reports sorted by Status, Institution, Report Release Date)

ChSCC

21‐Apr‐17 ChSCC Sensitive Equipment 5 of 7:

Management should verify that all divisions have sensitive 

equipment tracking processes, a current inventory listing, and an 

assigned coordinator.  This coordinator will work with Educational 

Technology when any adjustments are made to the division's 

sensitive equipment inventory.

VP of Technology/ 

Director of 

Educational 

Technology

31‐Dec‐17

30‐Jun‐18

2

12‐Jan‐18

In Progress

ChSCC

21‐Apr‐17 ChSCC Sensitive Equipment 6 of 7:

 In‐service and Surplused sensitive equipment inventories should be 

maintained separately.  Additionally, Tennessee College of Applied 

Technology ‐ Chattanooga items should be listed separately from 

the remainder of college.

VP of Technology/ 

Director of 

Educational 

Technology

31‐Dec‐17

30‐Jun‐18

1

12‐Jan‐18

In Progress

ChSCC

9‐Aug‐17 Written procedures detailing each department staff member's job 

duties and to outline guidance of how the college will comply with 

ChSCC and TBR policies should be completed. 

Executive Director 

Human Resources

31‐Dec‐17

30‐Jun‐18

1

29‐Jan‐18

In Progress

ChSCC

9‐Aug‐17 Human Resources 4 of 10:

Human Resources, Payroll, Academic Affairs, and Technology should 

form a task force to develop centralized document storage for 

shared employment documents in the Banner Document 

Management System (BDMS) to eliminate duplication of documents 

and electronic storage locations while maintaining security of 

documents unique to each department's functions.

Management of 

each area

31‐Dec‐17

30‐Jun‐18

1

29‐Jan‐18

In Progress

ChSCC

9‐Aug‐17 Human Resources 5 of 10:

The Search Committee and Hiring Handbook should be followed for 

every hiring transaction.  Approval of the handbook should be 

documented and the handbook should be reviewed annually to 

update the process for any changes to laws, rules and other ChSCC 

and TBR policies. 

Executive Director 

Human Resource

31‐Aug‐17

30‐Jun‐18

1

29‐Jan‐18

In Progress

ChSCC

9‐Aug‐17 Human Resources 8 of 10:

Human Resources should consider developing supervisor training to 

increase communication concerning certain common management 

duties or issues.

Executive Director 

Human Resources

31‐Oct‐17

30‐Jun‐18

1

29‐Jan‐18

In Progress

ChSCC

9‐Aug‐17 Human Resources 9 of 10: 

Human Resources should provide hiring managers with the Search 

Committee and Hiring Handbook to guide them through the hiring 

process and maintain consistency of information concerning the 

hiring process.

Executive Director 

Human Resources

30‐Sep‐17

30‐Jun‐18

1

29‐Jan‐18

In Progress

8