Audit Committee Materials - May 30 2018 Background Image
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Institution

Report

Release

Date

Recommendation

Responsible

Staff

Date

Management’s

Actions to be

Implemented

Revised Date

Management’s

Actions to be

Implemented

# of Changes to

Date

Management's

Actions to be

Implemented

Initial Date of

Internal Audit

Follow-up

Most Recent

Date of

Internal Audit

Follow-up

Status

TBR SWIA - Status Report on Internal Audit Recommendations- Community Colleges

(Reports sorted by Status, Institution, Report Release Date)

DSCC

11‐Jan‐17 DSCC‐Building Security and Key Controls‐Observation 1 of 3

Key return has historically been a problem at DSCC as there is no 

way to force terminated employees to return keys.  This problem is 

compounded by the fact that hard keys are used throughout the 

college and many "building master" (exterior access) keys are issued 

due to a lack 24 hour Security department personnel.  Management 

should consider rekeying exterior building access door locks and/or 

purchasing a card key system for the exterior building doors.

VP for Finance and 

Administration

Director of 

Physical Plant

31‐Jul‐17

31‐Oct‐18

2

29‐Mar‐18

In Progress

JSCC

24‐Oct‐14 Emergency Preparedness Plan Audit ‐ Observation 1 of 2:  Employee 

Training

The JSCC Emergency Management Plan requires training in 

emergency procedures and for the proper use of safety equipment.  

Several safety drills have been conducted and safety equipment is 

located campus wide in designated locations.  However, further 

training is needed in the proper use of the chair lifts, AEDs, and fire 

extinguishers.  Training should also include first aid procedures and 

building evacuation procedures.

Darron Billings, 

Director of 

Environmental 

Health and 

Safety/Chief of 

Police

8‐May‐15

31‐Dec‐17

1

30‐Mar‐17

13‐Apr‐18

In Progress

JSCC

24‐Oct‐14 JSCC ‐ Emergency Preparedness Plan Audit ‐ Observation 2 of 2:  

Annual Review and Update

According to TBR Guideline B‐100 section III.17, the emergency 

preparedness plan should be reviewed and updated on an annual 

basis.  The last revision was July 01, 2011.

Darron Billings, 

Director of 

Environmental 

Health and 

Safety/Chief of 

Police

24‐Oct‐14

31‐Dec‐17

2

30‐Mar‐17

13‐Apr‐18

In Progress

JSCC

30‐Oct‐15 JSCC‐Access and Diversity Recommendation 1 0f 4:

The institution should develop Access and Diversity goals for the 

overall program and ensure that funds are spent according to 

established goals.

Director of Human 

Resources

1‐Apr‐16

2

24‐Apr‐17

4‐Jan‐18

In Progress

JSCC

30‐Oct‐15 JSCC‐Access and Diversity Recommendation 2 of 4:

Scholarships awarded by the Access and Diversity Committee 

should be reconciled to expenditures.

Director of Human 

Resources

1‐May‐16

0

24‐Apr‐17

4‐Jan‐18

In Progress

JSCC

30‐Oct‐15 JSCC ‐ Access and Diversity Recommendation 3 of 4:

Scholarship applications should be maintained for a period of time 

as supporting documentation.  A suggested time for retention 

would be 5 years.

Dean of 

Students/Director 

of Human 

Resources

1‐May‐16

0

24‐Apr‐17

4‐Jan‐18

In Progress

JSCC

30‐Oct‐15 JSCC‐Access and Diversity Recommendation 4 of 4:

The TBR Office of Organizational Effectiveness and Strategic 

Initiatives should approve scholarship criteria, salaries, and 

transfers.

Director of Human 

Resources

1‐May‐16

0

24‐Apr‐17

4‐Jan‐18

In Progress

10